Billing Coordinator

ViacomCBS (NASDAQ : VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide.

Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others.

The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles.

In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

ViacomCBS is seeking a Coordinator to assist in maintaining the day-to-day billing systems and invoice processing of all appropriate expenses for the Marketing Acquisition & Campaign Service (MACS) team.

This role will be responsible for ensuring all 3rd party invoices tied to the MACS team are paid on-time, vendor billing relationships are maintained, and any new vendors are properly registered in the necessary internal tracking systems and tools.

As Billing Coordinator this role will report directly into the Senior Billing Coordinator within the MACS Operations vertical.

The MACS team is a performance driven, paid digital marketing team that provides in-house strategy, activation, operations, and analytical support to brands across the entire ViacomCBS portfolio.

This includes overseeing media campaigns across non-owned & operated digital inventory for the ViacomCBS streaming services, brand consumer marketing teams, consumer product teams, content distribution org, and corporate communications / B2B marketing.

Our team oversees all related contractual, financial, vendor, and data operations.

The ideal candidate wants to work for ViacomCBS’ portfolio of strong brands, has a passion for delivering comprehensive billing solutions for our clients’ business objectives, enjoys working in a fast-paced team environment and thrives in quick changing and non-traditional media outlets.

Responsibilities :

• Maintain team billing tracker and other related financial documents
• Review and process invoices for 3rd party vendor services
• Track media expenditures for all digital and linear media ad campaigns to ensure timely receipt and clearance of vendor invoices, working with brand clients and vendors to ensure these processes are followed
• Create and maintain very close relationships with billing teams on both the brand and vendor sides.
• Clearly document and outline the processes for each brand and vendor to prevent any errors due to nuances with each.
• Learn to efficiently use the multiple enterprise resource planning systems used by ViacomCBS and any future systems that are put in place.
• Work with vendors and internal clients directly on resolving billing discrepancies expediently
• Initiate monthly meetings with planners / buyers to review and confirm expected and actualized media spend for the month and submit any necessary accruals or other journal entry types
• Proactively problem-solve invoice issues that stem from the large number of internal clients using the same platforms, working closely with ViacomCBS Finance, internal partners, and external Vendors as needed
• Work directly with internal partners for specific client billing deadlines and understanding of requirements.
• Respond to all emails and inquiries in a timely manner to avoid escalation
• Maintain a close working relationship with Viacom Financial Planning & Analysis to ensure all necessary info is passed along accurately and efficiently

Basic Qualifications :

• Undergraduate degree from an accredited college or university
• 1-2 years of sales, agency, or marketing experience, preferably in the entertainment space (strong internship experience considered)
• Experience or knowledge of invoice processing systems and accounts payable work is strongly recommended
• Experience with campaign management systems (i.e., MediaOcean Prisma) a plus
• Knowledge of the digital media ecosystem and related technology, including ad serving platforms (Google CM360, etc.), programmatic buying platforms (Google DV360, Trade Desk, etc.

social / search buying platforms (Google Ads, FB Business Manager, etc.) a plus

• Moderate to advanced knowledge of Excel (required : VLOOKUP and Pivot Tables)
• Ability to multi-task and meet deadlines
• Ability to lead meetings and presentations without any additional support
• Able to communicate in a clear, coherent, and professional manner verbal and written
• Strong problem-solving skills
• Ability to work and multi-task in fast paced, environment
• Ability to inspire and drive cross functional teams working towards a unified goal

ViacomCBS is an equal opportunity employer (EOE) including disability / vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits / programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all.

ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access.

https : / / www.viacomcbs.com / careers as a result of your disability. You can request reasonable accommodations by calling 212.

846.5500 or by sending an email to viacomaccommodations viacom.com. Only messages left for this purpose will be returned.

This employer is a corporate member of myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals, students, inclusive employers & anyone who believes in workplace equality.